NEW! Introducing the Waterloo Wellington High-Grade Colposcopy Central Referral Program (KW only)

People with a cervix, ages 21-69, with a high-grade cervical cytology test who did not undergo colposcopy within six months of their high-grade abnormal screen date has increased over time in Waterloo Wellington region.

Waterloo Wellington Regional Cancer Program has partnered with Grand River Hospital, St. Mary's General Hospital SCOPE program, and eHealth Centre of Excellence to create a solution! A central referral program is being developed to expedite information transfer and shorten the wait time for high-grade cytology to Colposcopists in our region.

Phase one includes launching the pilot with Colposcopists in KW who perform colposcopy procedures at Grand River Hospital. This launch will take place on September 20, 2023. Phase two will expand this program across Waterloo Wellington region at a later time (to be determined).

How It Works

How to Refer:

• The referrer (i.e., primary care providers, gynaecologist offices who do not perform colposcopy procedures, midwives, walk-in clinics) can send a referral through Ocean eReferral (search for Waterloo Wellington High-Grade Colposcopy Central Referral Program).

• Not yet on Ocean eReferral? Please contact Alysson Korver at eHealth Centre of Excellence. She will be happy to get your office set up. Email alysson.korver@ehealthce.ca or call 519-301-4892.

• Alternatively, a referral form located here (opens in a new window) can be faxed.

Who will book the appointment?

• A SCOPE Nurse Navigator will identify the next available Colposcopist and notify the Colposcopist office staff of the pending referral.
• The Colposcopist office staff will schedule the patient's appointment based on the information provided by the SCOPE nurse navigator.

Who will notify the referrer and patient about the date, time, and location of the procedure?

• The patient will be called and provided with information by the Colposcopist office staff. Staff will share information about how to prepare for the procedure along with details about the date, time and location of the patient’s colposcopy. Email notification will be sent to the referrer and patient (if email is on file) with appointment details via eReferral. In case of fax referral, the Colposcopist office staff will fax the appointment confirmation to the nurse navigator, who will inform the referrer.

New Colposcopy Workflow

Learn about the new program!

For all referrers and their office staff:

Watch a recorded session presented on September 6, 2023:

• Click here (opens to a new window) to watch the recording. Password: pNNH77NJ

• Access the slide deck here (opens to a new window)

Questions?

Please email the Waterloo Wellington Regional Cancer Program at WWRegionalCancerProgram@grhosp.on.ca